Program Assistant: Office & Operations Support - Flexible Scheduling

TSA Job Resource; Downers Grove (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistant opportunities in Villa Grove, IL. The role involves providing essential administrative and program support to TSA managers and staff, coordinating daily office activities, and tracking program information to ensure smooth operations.

These positions require meticulous attention to detail, ability to handle multiple assignments, and effective communication across teams.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience assisting payroll, timekeeping, finance, scheduling, or HR functions.
• Ability to manage multiple assignments and maintain accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written & verbal communication

Data entry

Microsoft Office

Job description

Transportation Security Administration (TSA) is seeking Program Assistant opportunities in Villa Grove, IL. The role involves providing essential administrative and program support to TSA managers and staff, coordinating daily office activities, and tracking program information to ensure smooth operations.

These positions require meticulous attention to detail, ability to handle multiple assignments, and effective communication across teams.