Program Assistant – Admin & Operations Support

TSA Hiring Service; Vandalia (MO); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health insurance (Federal benefits)

Paid leave and federal holidays

Thrift Savings Plan (TSP)

Job summary

TSA Program Assistant opportunities in Vandalia, IL, offer a role supporting TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. You’ll help ensure office activities run smoothly and on schedule across various program areas.

The role emphasizes attention to detail, ability to manage multiple tasks, and effective communication within a team. Fulltime appointments apply, with pay ranging from $20.00 to $45.00 per hour, depending on assignment

Qualifications

• Specialized experience at the level stated in the official announcement; relevant experience may include providing administrative or program support.
• Experience in preparing reports, spreadsheets, or presentations; tracking deadlines and records.
• Knowledge of payroll, timekeeping, finance, human resources, or scheduling functions is a plus.
• Use of office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Job description

TSA Program Assistant opportunities in Vandalia, IL, offer a role supporting TSA managers and staff with administrative coordination, data tracking, scheduling, and records management. You’ll help ensure office activities run smoothly and on schedule across various program areas.

The role emphasizes attention to detail, ability to manage multiple tasks, and effective communication within a team. Fulltime appointments apply, with pay ranging from $20.00 to $45.00 per hour, depending on assignment