Program Assistant: Office Operations & Data Specialist

Travel Security Careers; Whiting (IN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants in Whiting to keep offices and field operations organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management.

The role covers various program areas including finance, HR, payroll, and Office procedures, requiring keen attention to detail and the ability to handle multiple assignments while communicating across teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Microsoft Office or equivalent

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Job description

Transportation Security Administration is seeking Program Assistants in Whiting to keep offices and field operations organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, and records management.

The role covers various program areas including finance, HR, payroll, and Office procedures, requiring keen attention to detail and the ability to handle multiple assignments while communicating across teams.