TSA Program Assistant: Admin & Data Ops in Whiting

Transportation Security Careers; Whiting (IN); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Whiting, IN is seeking Program Assistants to provide administrative and program support to managers and staff, coordinate office activities, track data, and prepare reports and communications. The role may involve various program areas including finance, HR, scheduling, and payroll, with attention to accuracy and compliance.

Applicants should be comfortable managing multiple tasks, communicating across teams, and maintaining organized records.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage multiple assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Whiting, IN is seeking Program Assistants to provide administrative and program support to managers and staff, coordinate office activities, track data, and prepare reports and communications. The role may involve various program areas including finance, HR, scheduling, and payroll, with attention to accuracy and compliance.

Applicants should be comfortable managing multiple tasks, communicating across teams, and maintaining organized records.