Program Assistant: Admin & Data Coordination, Whiting

Transportation Security Careers; Whiting (IA); On-site; USD 42,000 - 64,000; Full time

Job summary

Transportation Security Administration in Whiting, IA seeks Program Assistant professionals to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, multiple assignments, and effective communication across teams in a dynamic environment.

Responsibilities include coordinating daily office activities, preparing reports and correspondence, maintaining electronic records, and supporting payroll, HR, and

Qualifications

• Specialized administrative or program-support experience.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines.
• Support payroll, timekeeping, finance, HR, scheduling areas.
• Monitor program metrics and identify discrepancies.
• Research files, policies, and electronic systems.
• Support new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting coordination

Customer service

Multi-task management

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Whiting, IA seeks Program Assistant professionals to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, multiple assignments, and effective communication across teams in a dynamic environment.

Responsibilities include coordinating daily office activities, preparing reports and correspondence, maintaining electronic records, and supporting payroll, HR, and