Program Assistant: Office Admin & Operations (Whiting, IA)

Transportation Security Careers; Whiting (IN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants in Whiting, IA to support managers and employees with administrative coordination, data tracking, scheduling, and records management. This role emphasizes accuracy, attention to detail, and clear communication across teams.

Responsibilities include maintaining electronic records, preparing correspondence and reports, coordinating meetings and calendars, and assisting with payroll, HR, or scheduling tasks as needed.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage multiple assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistants in Whiting, IA to support managers and employees with administrative coordination, data tracking, scheduling, and records management. This role emphasizes accuracy, attention to detail, and clear communication across teams.

Responsibilities include maintaining electronic records, preparing correspondence and reports, coordinating meetings and calendars, and assisting with payroll, HR, or scheduling tasks as needed.