Program Assistant: Office & Data Systems

TSA Job Listings; New York (NY); On-site; USD 45,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Paid leave and federal holidays

Federal retirement options

Job summary

Transportation Security Administration in Steubenville is seeking Program Assistants to provide comprehensive administrative and program support for managers and staff. The role involves coordinating daily office activities, maintaining records, preparing reports, and handling calendar and deadline management to ensure smooth operations.

Responsibilities span multiple program areas, including finance, HR, scheduling, payroll, and workplace programs.

Qualifications

• Experience supporting administrative or program operations in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Job description

Transportation Security Administration in Steubenville is seeking Program Assistants to provide comprehensive administrative and program support for managers and staff. The role involves coordinating daily office activities, maintaining records, preparing reports, and handling calendar and deadline management to ensure smooth operations.

Responsibilities span multiple program areas, including finance, HR, scheduling, payroll, and workplace programs.