Program Assistant — Office Admin & Data Coordination

TSA Hiring Service; North San Juan (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration, based in North San Juan, California, is seeking Program Assistants to keep offices and airport field operations organized and running smoothly.

This role supports managers with administrative coordination, data tracking, payroll, scheduling, and records management, with duties varying by assignment and program area across finance, HR, scheduling, or workplace programs.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Familiarity with payroll, finance, HR, or scheduling functions is a plus.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and files
• Prepare correspondence, meeting materials, and internal communications
• Schedule meetings, calendars, and deadlines

Skills

Organization

Communication

Data entry

Tracking

Basic analysis

Records management

Calendar coordination

Office software

Customer service

Discretion

Tools

Microsoft Office

Job description

The Transportation Security Administration, based in North San Juan, California, is seeking Program Assistants to keep offices and airport field operations organized and running smoothly.

This role supports managers with administrative coordination, data tracking, payroll, scheduling, and records management, with duties varying by assignment and program area across finance, HR, scheduling, or workplace programs.