Program Assistant: Admin, Data & Scheduling

Transportation Security Careers; Orleans (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Orleans, CA seeks Program Assistants to support busy offices with administrative coordination, data tracking, scheduling, and records management. Roles involve coordinating activities, preparing materials, and maintaining accurate records across various program areas.

Applicants should excel at handling multiple tasks, communicating with diverse teams, and maintaining schedules.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and records.
• Experience researching information in files and databases.
• Ability to monitor program metrics and identify discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion with sensitive information

Education

Education may be substituted by specialized experience

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Orleans, CA seeks Program Assistants to support busy offices with administrative coordination, data tracking, scheduling, and records management. Roles involve coordinating activities, preparing materials, and maintaining accurate records across various program areas.

Applicants should excel at handling multiple tasks, communicating with diverse teams, and maintaining schedules.