Program Assistant: Admin & Data Ops (Kent, OR)

Travel Security Careers; Kent (OR); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Kent, OR seeks a Program Assistant to support managers and staff with daily administrative tasks. The role involves coordinating office activities, maintaining records, and preparing reports and communications.

Responsibilities include scheduling, data tracking, and assisting with finance, HR, payroll, and other program areas. A strong focus on accuracy, confidentiality, and timely delivery is essential for success in this role.

Qualifications

• Specialized administrative or program support in a busy office.
• Prepares reports, correspondence, spreadsheets, or presentations.
• Tracks deadlines, assignments, records, or performance information.
• Researches information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic anal y

Records and document management

Calendar, meeting, and deadline coord

Customer service and professional comm

Ability to manage several assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Kent, OR seeks a Program Assistant to support managers and staff with daily administrative tasks. The role involves coordinating office activities, maintaining records, and preparing reports and communications.

Responsibilities include scheduling, data tracking, and assisting with finance, HR, payroll, and other program areas. A strong focus on accuracy, confidentiality, and timely delivery is essential for success in this role.