Program Operations Coordinator - Administrative & Data Support

TSA Hiring Service; West Dundee (IL); In loco; USD 28.000 - 62.000; Tempo pieno

Descrizione del lavoro

The Transportation Security Administration seeks Program Assistants in West Dundee, IL to provide administrative coordination, data tracking, scheduling, payroll support, and records management across TSA offices and airport operations.

These roles require detail-oriented individuals who can handle multiple assignments, coordinate with managers and teams, prepare reports, and maintain electronic records while ensuring accuracy and compliance with procedures.

Competenze

• Applicants generally need specialized experience at the level stated in the official announcement.
• Experience providing administrative or program support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Mansioni

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Conoscenze

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Tracking

Basic analytics

MS Office

Records management

Calendar coordination

Meeting coordination

Deadline management

Customer service

Professional communication

Multitasking

Discretion

Strumenti

MS Office

Descrizione del lavoro

The Transportation Security Administration seeks Program Assistants in West Dundee, IL to provide administrative coordination, data tracking, scheduling, payroll support, and records management across TSA offices and airport operations.

These roles require detail-oriented individuals who can handle multiple assignments, coordinate with managers and teams, prepare reports, and maintain electronic records while ensuring accuracy and compliance with procedures.