TSA Program Assistant: Admin & Data Coordinator

TSA Hiring Service; Huntsville (AL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Huntsville is seeking a Program Assistant to provide administrative and program support across offices. The role includes coordinating daily activities, maintaining records, preparing reports, and assisting with payroll, timekeeping, and scheduling tasks.

The position emphasizes attention to detail, strong communication, and the ability to manage multiple assignments while ensuring accuracy and compliance with procedures.

Qualifications

• Experience providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information; researching information
• Monitoring program metrics and supporting payroll, timekeeping, finance or scheduling functions
• Using office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Job description

Transportation Security Administration in Huntsville is seeking a Program Assistant to provide administrative and program support across offices. The role includes coordinating daily activities, maintaining records, preparing reports, and assisting with payroll, timekeeping, and scheduling tasks.

The position emphasizes attention to detail, strong communication, and the ability to manage multiple assignments while ensuring accuracy and compliance with procedures.