Program Assistant: Admin & Operations Specialist

Transportation Security Careers; Huntsville (AL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, Huntsville-based Program Assistant role, supporting managers with administrative coordination, data tracking, scheduling, and records management. The job involves compiling program information, preparing communications, and ensuring timely deadlines across various program areas.

Ideal candidates bring strong organizational skills, attention to detail, and experience with Microsoft Office.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Education

High school diploma

Tools

Timekeeping systems

Payroll systems

Records management systems

Job description

Transportation Security Administration, Department of Homeland Security, Huntsville-based Program Assistant role, supporting managers with administrative coordination, data tracking, scheduling, and records management. The job involves compiling program information, preparing communications, and ensuring timely deadlines across various program areas.

Ideal candidates bring strong organizational skills, attention to detail, and experience with Microsoft Office.