Program Assistant: Office Admin & Data Tracking

TSA Hiring Service; Chadwicks (NY); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) in Chadwicks, NY, is seeking Program Assistants to help keep offices and field operations organized and running smoothly. Responsibilities include administrative coordination, data tracking, scheduling, and maintaining records and correspondence.

The role involves supporting managers and staff across finance, HR, scheduling, payroll, and other program areas, with attention to detail and strong organizational skills.

Qualifications

• Organization and attention to detail
• Written and verbal communication
• Data entry, tracking, and basic analysis
• Microsoft Office or comparable workplace software
• Records and document management
• Calendar, meeting, and deadline coordination
• Customer service and professional communication
• Ability to manage several assignments without losing accuracy
• Discretion when handling sensitive employee or operational information

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic data

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline

Customer service and professional comm

Manage several assignments

Discretion with sensitive information

Tools

Spreadsheets

Office Suite

Job description

Transportation Security Administration (TSA) in Chadwicks, NY, is seeking Program Assistants to help keep offices and field operations organized and running smoothly. Responsibilities include administrative coordination, data tracking, scheduling, and maintaining records and correspondence.

The role involves supporting managers and staff across finance, HR, scheduling, payroll, and other program areas, with attention to detail and strong organizational skills.