Program Assistant: Admin & Operations Support

Transportation Security Careers; Village of Ardsley (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Ardsley, NY seeks a Program Assistant to support managers and staff with administrative coordination and data tracking. The role involves handling scheduling, correspondence, records, payroll, and other day-to-day needs to keep the office on schedule.

The position requires strong attention to detail, the ability to manage multiple assignments, and effective communication with diverse teams.

Qualifications

• Specialized experience as described in the official vacancy.
• Experience in administrative or program support, reporting, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Ardsley, NY seeks a Program Assistant to support managers and staff with administrative coordination and data tracking. The role involves handling scheduling, correspondence, records, payroll, and other day-to-day needs to keep the office on schedule.

The position requires strong attention to detail, the ability to manage multiple assignments, and effective communication with diverse teams.