Program Assistant: Office Admin & Data Coordination

Transportation Security Careers; Ben Wheeler (TX); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration in Ben Wheeler, TX seeks a Program Assistant to provide administrative and program support ensuring daily operations run smoothly. Responsibilities include coordinating activities, maintaining records and calendars, and preparing reports and communications.

The role involves working with various teams, handling multiple assignments, and ensuring accuracy and compliance with procedures while supporting payroll, HR, scheduling, and other program areas as

Qualifications

• Provide administrative or program support in a busy office
• Prepare reports, correspondence, spreadsheets, or presentations
• Track deadlines, assignments, records, or performance information
• Research information in files, databases, and electronic systems
• Monitor program metrics and identify discrepancies
• Support payroll, timekeeping, finance, human resources, or scheduling functions
• Make recommendations based on administrative findings or reports
• Use office software to organize information and support multiple assignments

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data tracking

Scheduling

Microsoft Office

Communication

Record management

Job description

Transportation Security Administration in Ben Wheeler, TX seeks a Program Assistant to provide administrative and program support ensuring daily operations run smoothly. Responsibilities include coordinating activities, maintaining records and calendars, and preparing reports and communications.

The role involves working with various teams, handling multiple assignments, and ensuring accuracy and compliance with procedures while supporting payroll, HR, scheduling, and other program areas as