Program Assistant: Dynamic Admin & Operations

Transportation Security Careers; White Oak (TX); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in White Oak, TX seeks Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role emphasizes accuracy, handling multiple tasks, and clear communication to keep offices running smoothly.

Responsibilities span organizing daily activities, preparing reports, maintaining files, coordinating calendars, and assisting with payroll, HR, and other program areas.

Qualifications

• Experience providing administrative or program support in a busy office
• Experience preparing reports, spreadsheets, or presentations
• Experience tracking deadlines, assignments, records, or performance information
• Experience researching information in files, databases, and electronic systems
• Experience monitoring program metrics and identifying discrepancies
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions
• Ability to make recommendations based on administrative findings or reports
• Proficiency with office software to organize information

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Data entry

Tracking

Basic analysis

Microsoft Office

Records management

Calendar management

Customer service

Multitasking

Discretion

Tools

MS Office

Job description

Transportation Security Administration in White Oak, TX seeks Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role emphasizes accuracy, handling multiple tasks, and clear communication to keep offices running smoothly.

Responsibilities span organizing daily activities, preparing reports, maintaining files, coordinating calendars, and assisting with payroll, HR, and other program areas.