Program Assistant: Mountain View Office Ops & Data

Travel Security Careers; Mountain View (OK); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration in Mountain View, OK seeks Program Assistant to provide administrative and program support, coordinate office activities, track data, and prepare reports. This role requires meticulous attention to detail and the ability to manage multiple tasks in a fast-paced environment.

Responsibilities include maintaining records, calendar coordination, assisting with payroll and HR tasks where assigned, and communicating with managers, timekeepers, and staff.

Qualifications

• Experience providing administrative or program support in a busy office
• Experience preparing reports, spreadsheets, or presentations
• Experience tracking deadlines, assignments, records, or performance information
• Experience researching information in files, databases, and electronic systems
• Experience monitoring program metrics and identifying discrepancies

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Communication

Data entry

MS Office

Records management

Calendar management

Customer service

Discretion

Job description

Transportation Security Administration in Mountain View, OK seeks Program Assistant to provide administrative and program support, coordinate office activities, track data, and prepare reports. This role requires meticulous attention to detail and the ability to manage multiple tasks in a fast-paced environment.

Responsibilities include maintaining records, calendar coordination, assisting with payroll and HR tasks where assigned, and communicating with managers, timekeepers, and staff.