Program Assistant: Office Operations & Data Coordinator

Travel Security Careers; Mountain View (CA); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health/dental/vision insurance

Paid leave & federal holidays

Thrift Savings Plan

Flexible scheduling

Professional development opportunities

Job summary

TSA Program Assistant opportunities in Mountain View involve providing administrative and program support to managers and staff, coordinating daily activities, and maintaining records. These roles require meticulous data handling and strong communication to keep operations on schedule.

Responsibilities include preparing materials, tracking deadlines, and assisting with payroll, HR, scheduling, and other program areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Customer service

Multitasking

Discretion

Document management

Office software

Tools

Microsoft Office

Job description

TSA Program Assistant opportunities in Mountain View involve providing administrative and program support to managers and staff, coordinating daily activities, and maintaining records. These roles require meticulous data handling and strong communication to keep operations on schedule.

Responsibilities include preparing materials, tracking deadlines, and assisting with payroll, HR, scheduling, and other program areas.