Program Assistant: Administrative & Data Coordination

TSA Hiring Service; Mountain View (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistant opportunities in Mountain View to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management.

The role requires detail orientation, strong communication, and the ability to manage multiple assignments while maintaining schedule integrity in a fast-paced environment.

Qualifications

• Administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & attention to detail

Written & verbal communication

Data entry & tracking

Microsoft Office or comparable tools

Records & document management

Calendar & deadline coordination

Customer service & professional comms

Multitasking without losing accuracy

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security, is seeking Program Assistant opportunities in Mountain View to support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management.

The role requires detail orientation, strong communication, and the ability to manage multiple assignments while maintaining schedule integrity in a fast-paced environment.