Program Assistant: Elevate Office Ops & Data

Transportation Security Careers; California; On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Squaw Valley, CA, is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, and scheduling. This role emphasizes accuracy, attention to detail, and cross-team communication to keep operations running smoothly.

Responsibilities include coordinating daily activities, maintaining records, preparing materials, and assisting with payroll, HR, finance, and other program areas as needed.

Qualifications

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and assignments.
• Track, organize, and analyze program information.
• Maintain electronic records, spreadsheets, and reports.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Written communication

Data entry

Calendar management

Tools

Microsoft Office

Job description

Transportation Security Administration in Squaw Valley, CA, is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, and scheduling. This role emphasizes accuracy, attention to detail, and cross-team communication to keep operations running smoothly.

Responsibilities include coordinating daily activities, maintaining records, preparing materials, and assisting with payroll, HR, finance, and other program areas as needed.