Airport Admin & Program Support — Flexible Schedule

Transportation Security Careers; Palmyra (ME); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers seeks a Program Assistant to help keep TSA offices organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, and records across various program areas.

The role emphasizes attention to detail, communication, and the ability to manage multiple assignments while ensuring accuracy and timeliness.

Qualifications

• Providing administrative or program support in a busy office
• Preparing reports, correspondence, spreadsheets, or presentations
• Tracking deadlines, assignments, records, or performance information
• Researching information in files, databases, and electronic systems
• Monitoring program metrics and identifying discrepancies
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions
• Making recommendations based on administrative findings or reports
• Using office software to organize information and support multiple assignments
• A specific college degree may not be required when qualification is based entirely on specialized experience.
• If the announcement permits education to satisfy any part of the qualification requirement, applicants may need to provide transcripts from an accredited institution.
• Organization and attention to detail
• Written and verbal communication
• Data entry, tracking, and basic analysis
• Microsoft Office or comparable workplace software
• Records and document management
• Calendar, meeting, and deadline coordination
• Customer service and professional communication
• Ability to manage several assignments without losing accuracy
• Discretion when handling sensitive employee or operational information
• Must be a U.S. citizen or U.S. national
• Must successfully complete the required background investigation
• Selective Service registration may be required
• Must meet the eligibility requirements identified in the announcement
• Must complete any required USA Hire assessments by the stated deadline
• May need to obtain and maintain the security clearance listed for the position

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic data

Microsoft Office

Records and document management

Calendar, meeting, deadline coord.

Customer service

Manage multiple assignments

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Careers seeks a Program Assistant to help keep TSA offices organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, and records across various program areas.

The role emphasizes attention to detail, communication, and the ability to manage multiple assignments while ensuring accuracy and timeliness.