Program Assistant: Flexible Scheduling & Office Impact

Transportation Security Careers; Charleston (WV); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Charleston is seeking Program Assistants to provide administrative and program support, coordinate daily office activities, and maintain electronic records. The role involves handling schedules, reports, and internal communications across multiple TSA operational areas.

The position emphasizes attention to detail, ability to manage multiple tasks, and effective communication with teams.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Job description

Transportation Security Administration in Charleston is seeking Program Assistants to provide administrative and program support, coordinate daily office activities, and maintain electronic records. The role involves handling schedules, reports, and internal communications across multiple TSA operational areas.

The position emphasizes attention to detail, ability to manage multiple tasks, and effective communication with teams.