Program Assistant – Federal Admin & Operations

Travel Security Careers; Newport (NC); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Newport, NC is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role requires careful attention to detail and the ability to manage multiple assignments while maintaining accurate office operations.

Responsibilities include preparing reports and correspondence, maintaining electronic records, coordinating calendars, assisting with payroll and HR tasks

Qualifications

• Specialized office experience in administrative or program support.
• Ability to track deadlines, prepare reports, and manage records.
• Experience researching information in files and databases.
• Experience coordinating payroll, timekeeping, or scheduling functions.
• Strong communication and data analysis skills.
• Proficiency with Microsoft Office and office software.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic analуs

Microsoft Office or comparable

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Manage several assignments accurately

Discretion with sensitive information

Job description

The Transportation Security Administration in Newport, NC is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. This role requires careful attention to detail and the ability to manage multiple assignments while maintaining accurate office operations.

Responsibilities include preparing reports and correspondence, maintaining electronic records, coordinating calendars, assisting with payroll and HR tasks