Program Assistant: Admin & Data Coordination

Travel Security Careers; Newport Beach (CA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants in Newport Beach, CA to provide administrative and program support to managers and staff. The role includes coordinating daily activities, maintaining records, preparing materials, and scheduling meetings to keep operations on schedule.

The position requires attention to detail, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Specialized experience in a busy office setting.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and staff.
• Coordinate daily office activities, projects, and assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, calendars, and deadlines.
• Assist with payroll, timekeeping, or other program areas.
• Monitor metrics and identify discrepancies.
• Research files and policies in electronic systems.
• Support the implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Attention to detail

Communication

Data entry

MS Office

Records management

Scheduling

Customer service

Discretion

Job description

Transportation Security Administration is seeking Program Assistants in Newport Beach, CA to provide administrative and program support to managers and staff. The role includes coordinating daily activities, maintaining records, preparing materials, and scheduling meetings to keep operations on schedule.

The position requires attention to detail, strong organizational skills, and proficiency with Microsoft Office.