Impactful Admin & Programs Assistant | Scheduling & Data

Travel Security Careers; Calpella (CA); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Federal benefits package

Thrift Savings Plan

Paid leave and federal holidays

Job summary

Transportation Security Administration in Calpella, CA seeks a Program Assistant to provide administrative and program support. You will coordinate daily office activities, prepare materials, maintain records, and assist with payroll and scheduling across various program areas.

The role emphasizes attention to detail, strong communication, and the ability to manage multiple tasks while ensuring accuracy and compliance with procedures.

Qualifications

• Specialized experience varies by pay band; resumes should reflect the official vacancy requirements.
• Experience providing admin or program support in a busy office environment.
• Ability to track deadlines, records, and performance information.
• Experience with spreadsheets, reports, and office databases.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, manage calendars, and track deadlines or actions.
• Assist with payroll, timekeeping, finance, HR, scheduling, or related areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic data分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Multitasking while maintaining quality

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Calpella, CA seeks a Program Assistant to provide administrative and program support. You will coordinate daily office activities, prepare materials, maintain records, and assist with payroll and scheduling across various program areas.

The role emphasizes attention to detail, strong communication, and the ability to manage multiple tasks while ensuring accuracy and compliance with procedures.