Program Assistant: Admin & Ops Support (On-site)

Transportation Security Careers; Catheys Valley (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Catheys Valley, CA seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and track program information. You will help manage calendars, deadlines, and communications across TSA teams, while assisting with payroll, HR, scheduling, and other assigned areas.

This role emphasizes accuracy, attention to detail, and effective communication with managers, timekeepers, and staff.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Skill in tracking deadlines, assignments, and performance information.
• Experience researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Calendar coordination

Office software

Tools

Microsoft Office

Job description

Transportation Security Administration in Catheys Valley, CA seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and track program information. You will help manage calendars, deadlines, and communications across TSA teams, while assisting with payroll, HR, scheduling, and other assigned areas.

This role emphasizes accuracy, attention to detail, and effective communication with managers, timekeepers, and staff.