Program Assistant: Admin & Data Ops Specialist

Transportation Security Careers; Olympic Valley (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Squaw Valley, CA is seeking Program Assistants to provide essential administrative and program support. Responsibilities include coordinating daily office activities, maintaining records, preparing correspondence, and scheduling meetings.

Positions may involve finance, HR, payroll, or other program areas, with the potential for telework where announced. Applicants should be comfortable handling detailed information, tracking deadlines, and working

Qualifications

• Organized and detail-oriented individuals with strong written and verbal communication skills.
• Ability to manage multiple tasks and coordinate office activities.
• Proficient in basic data tracking, reporting, and records maintenance.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar & deadlines

Customer service

Multitasking & accuracy

Tools

Microsoft Office Suite

Electronic records systems

Job description

Transportation Security Administration (TSA) in Squaw Valley, CA is seeking Program Assistants to provide essential administrative and program support. Responsibilities include coordinating daily office activities, maintaining records, preparing correspondence, and scheduling meetings.

Positions may involve finance, HR, payroll, or other program areas, with the potential for telework where announced. Applicants should be comfortable handling detailed information, tracking deadlines, and working