Program Assistant: Dynamic Office & Admin Support

Transportation Security Careers; Hornitos (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Hornitos, CA seeks Program Assistant professionals to provide administrative and program support. You will coordinate daily office activities, maintain records, prepare reports, and schedule meetings while handling multiple assignments with accuracy and discretion.

Responsibilities include assisting with finance, HR, scheduling, payroll, and data analysis, monitoring program metrics, and ensuring compliance with

Qualifications

• Specialized experience in providing administrative or program support in busy offices.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Ability to research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Basic analysis

Microsoft Office

Records management

Calendar coordination

Deadline coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Hornitos, CA seeks Program Assistant professionals to provide administrative and program support. You will coordinate daily office activities, maintain records, prepare reports, and schedule meetings while handling multiple assignments with accuracy and discretion.

Responsibilities include assisting with finance, HR, scheduling, payroll, and data analysis, monitoring program metrics, and ensuring compliance with