Program Assistant: Dynamic Admin & Data Support

Travel Security Careers; Hawthorne (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Hawthorne seeks Program Assistants to help keep offices organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, records, payroll, and day-to-day program needs.

The role emphasizes attention to detail, effective communication, and the ability to manage multiple tasks in a fast-paced environment. Telework is not guaranteed; schedule and site details vary by vacancy.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Skill in tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficiency using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Attention to detail

Written communication

Data entry

Microsoft Office

Record keeping

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Office software

Job description

Transportation Security Administration in Hawthorne seeks Program Assistants to help keep offices organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, records, payroll, and day-to-day program needs.

The role emphasizes attention to detail, effective communication, and the ability to manage multiple tasks in a fast-paced environment. Telework is not guaranteed; schedule and site details vary by vacancy.