Program Assistant: Dynamic Admin & Data Roles

Transportation Security Careers; Village of Tarrytown (NY); On-site; USD 28,000 - 62,000; Full time

Benefits offered by this job

Health benefits

Retirement plan (TSP)

Flexible scheduling

Job summary

Transportation Security Administration in Tarrytown is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records.

Responsibilities vary by assignment but include preparing correspondence, maintaining electronic records, scheduling, and ensuring compliance with procedures.

Qualifications

• Experience providing administrative support in a busy office
• Experience preparing reports, spreadsheets, or presentations
• Ability to track deadlines and assignments
• Experience researching information in databases and electronic systems
• Experience monitoring program metrics
• Experience supporting payroll, timekeeping, finance, HR, or scheduling
• Ability to make recommendations from data
• Proficiency with office software

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities and projects
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Administrative support

Data tracking

Scheduling

Communication

Records management

Attention to detail

Time management

Customer service

Education

Education may be substituted by specialized experience

Tools

MS Office Suite

Electronic databases

Job description

Transportation Security Administration in Tarrytown is seeking Program Assistants to help keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, payroll, and records.

Responsibilities vary by assignment but include preparing correspondence, maintaining electronic records, scheduling, and ensuring compliance with procedures.