Program Assistant: Dynamic Admin & Data Coordinator

Transportation Security Careers; Millstone (KY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Millstone, WV seeks a Program Assistant to support office operations, coordination, data tracking, scheduling, payroll, and records. Responsibilities vary by unit and program area.

Ideal candidates handle detailed information, communicate with teams, and help keep offices on schedule. Positions are full‑time with pay ranging from $20.00 to $45.00 per hour; some vacancies may involve finance, HR, or scheduling duties.

Qualifications

• Specialized experience at the level stated in the active vacancy.
• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional

Manage several assignments

Discretion with sensitive information

Education

No specific degree required

Job description

Transportation Security Administration, Department of Homeland Security in Millstone, WV seeks a Program Assistant to support office operations, coordination, data tracking, scheduling, payroll, and records. Responsibilities vary by unit and program area.

Ideal candidates handle detailed information, communicate with teams, and help keep offices on schedule. Positions are full‑time with pay ranging from $20.00 to $45.00 per hour; some vacancies may involve finance, HR, or scheduling duties.