Program Assistant: Administrative & Ops Support in Jamestown

Transportation Security Careers; Jamestown (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Program Assistant opportunities in Jamestown are focused on providing administrative and program support, coordinating daily office activities, and handling data tracking and records. The role emphasizes attention to detail, cross-team communication, and maintaining schedules in a dynamic environment.

Responsibilities include preparing materials, managing calendars, supporting payroll and HR functions, and ensuring accuracy and compliance across programs.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Resume reflects the specialized experience listed in the vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Records and document management

Calendar, meeting, and deadline coord.

Customer service and professional comm

Discretion when handling sensitive...,

Ability to manage several assignments

Tools

Microsoft Office

Job description

TSA Program Assistant opportunities in Jamestown are focused on providing administrative and program support, coordinating daily office activities, and handling data tracking and records. The role emphasizes attention to detail, cross-team communication, and maintaining schedules in a dynamic environment.

Responsibilities include preparing materials, managing calendars, supporting payroll and HR functions, and ensuring accuracy and compliance across programs.