TSA Program Assistant: Drive Office Operations in Jamestown

Travel Security Careers; Jamestown (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Travel Security Careers in Jamestown is seeking TSA Program Assistants to help keep offices organized and operations running smoothly. This role supports managers and staff with admin coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Candidates should be comfortable handling detailed information, juggling multiple tasks, and communicating with diverse teams.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Using office software to organize information and support multiple assignments.
• Making recommendations based on administrative findings or reports.
• Ability to manage several assignments without losing accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organizational skills

Written communication

Data entry & analysis

MS Office

Records management

Calendar management

Customer service

Multi-tasking

Discretion

Job description

Travel Security Careers in Jamestown is seeking TSA Program Assistants to help keep offices organized and operations running smoothly. This role supports managers and staff with admin coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

Candidates should be comfortable handling detailed information, juggling multiple tasks, and communicating with diverse teams.