Program Assistant: Administrative & Operations Support

Transportation Security Jobs; Montevallo (AL); On-site; USD 42,000 - 54,000; Full time

Job summary

Transportation Security Administration in Montevallo is seeking a Program Assistant to support offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. The role requires attention to detail, the ability to manage multiple tasks, and clear communication with managers and teams to keep operations on schedule.

Experience in office software and data entry is valuable.

Qualifications

• Specialized administrative or program support experience in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office or comparable

Records and document management

Calendar, meeting, deadlines

Customer service and professional comm

Manage several assignments

Discretion with sensitive information

Job description

Transportation Security Administration in Montevallo is seeking a Program Assistant to support offices and airport field operations with administrative coordination, data tracking, scheduling, and records management. The role requires attention to detail, the ability to manage multiple tasks, and clear communication with managers and teams to keep operations on schedule.

Experience in office software and data entry is valuable.