Program Assistant: Admin & Data Operations

Transportation Security Careers; Malden (MO); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Malden, WA seeks Program Assistants to provide administrative coordination and data tracking for various program areas. You will support managers and staff, organize files, prepare correspondence, and help keep schedules and records accurate.

The role requires attention to detail, ability to manage multiple tasks, and professional communication with diverse teams. This is a full-time, on-site position with federal benefits.

Qualifications

• Specialized administrative support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, and performance information.
• Familiarity with payroll, timekeeping, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar management

Customer service

Discretion

Job description

Transportation Security Administration in Malden, WA seeks Program Assistants to provide administrative coordination and data tracking for various program areas. You will support managers and staff, organize files, prepare correspondence, and help keep schedules and records accurate.

The role requires attention to detail, ability to manage multiple tasks, and professional communication with diverse teams. This is a full-time, on-site position with federal benefits.