Program Assistant: Administrative & Operations Support

Transportation Security Careers; Lakeside (AZ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Lakeside, AZ is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail, effective communication, and the ability to handle multiple assignments in a dynamic environment.

You will assist with finance, HR, scheduling, payroll, and other program areas as needed, ensuring accuracy and timely completion of tasks while adhering to

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, spreadsheets, and presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.
• Support payroll, timekeeping or scheduling functions as needed.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Education

High school diploma or equivalent

Tools

Excel

PowerPoint

Outlook

Databases

Job description

Transportation Security Administration in Lakeside, AZ is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail, effective communication, and the ability to handle multiple assignments in a dynamic environment.

You will assist with finance, HR, scheduling, payroll, and other program areas as needed, ensuring accuracy and timely completion of tasks while adhering to