Program Assistant: Administrative & Operations Support

Transportation Security Careers; Chino (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Chino, CA seeks a Program Assistant to organize and support TSA offices and airport field operations. This role emphasizes accuracy, attention to detail, and coordination across teams to keep schedules and processes on track.

Responsibilities include preparing materials, maintaining records, scheduling meetings, and assisting with payroll, HR, and finance as needed.

Qualifications

• Organization and attention to detail.
• Written and verbal communication.
• Data entry, tracking, and basic analysis.
• Microsoft Office or comparable workplace software.
• Records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage several assignments without losing accuracy.
• Discretion when handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Chino, CA seeks a Program Assistant to organize and support TSA offices and airport field operations. This role emphasizes accuracy, attention to detail, and coordination across teams to keep schedules and processes on track.

Responsibilities include preparing materials, maintaining records, scheduling meetings, and assisting with payroll, HR, and finance as needed.