Program Assistant: Administrative & Operations Specialist

TSA Hiring Service; Brighton (IL); Presencial; USD 30.000 - 50.000; Jornada completa

Descripción de la vacante

Transportation Security Administration, Department of Homeland Security in Brighton, IL seeks a Program Assistant to support managers and staff with daily administrative coordination, data tracking, scheduling, and records management.

You will compile, organize, and analyze program information, prepare reports and correspondence, and maintain electronic files while coordinating calendars and deadlines across multiple teams.

Formación

• Specialized experience in administrative or program support.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsabilidades

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Conocimientos

Organizational skills

Attention to detail

Written communication

Verbal communication

Data entry

Time management

Educación

Experience-focused qualifications for admin/program support

Herramientas

Microsoft Office

Spreadsheets

Descripción del empleo

Transportation Security Administration, Department of Homeland Security in Brighton, IL seeks a Program Assistant to support managers and staff with daily administrative coordination, data tracking, scheduling, and records management.

You will compile, organize, and analyze program information, prepare reports and correspondence, and maintain electronic files while coordinating calendars and deadlines across multiple teams.