Program Assistant: Administrative & Office Operations (Federal)

Transportation Security Careers; Deming (NM); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Deming, NM seeks Program Assistant to provide administrative and program support to managers and staff, coordinate daily office activities, and maintain records and reports.

The role involves preparing correspondence, scheduling meetings, tracking deadlines, and assisting across finance, HR, scheduling, payroll, or other program areas. Strong attention to detail and ability to work with multiple teams is essential.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience in preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information; researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar management

Customer service

Multi-tasking

Discretion

Job description

Transportation Security Administration in Deming, NM seeks Program Assistant to provide administrative and program support to managers and staff, coordinate daily office activities, and maintain records and reports.

The role involves preparing correspondence, scheduling meetings, tracking deadlines, and assisting across finance, HR, scheduling, payroll, or other program areas. Strong attention to detail and ability to work with multiple teams is essential.