Program Assistant: Admin & Operations Support (Govt)

Transportation Security Careers; Thoreau (NM); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Thoreau, NM is seeking a Program Assistant to help keep offices organized and running smoothly. The role supports managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs.

This position emphasizes attention to detail, effective communication, and ability to juggle multiple tasks. Some vacancies may require special background checks and may not offer telework; exact hours and site

Qualifications

• Specialized experience in administrative or program support.
• Experience preparing reports, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Familiarity with office software to organize information.
• Knowledge of payroll, timekeeping, finance, HR, or scheduling functions is a plus.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

MS Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Thoreau, NM is seeking a Program Assistant to help keep offices organized and running smoothly. The role supports managers and staff with administrative coordination, data tracking, scheduling, records, payroll, and other day-to-day program needs.

This position emphasizes attention to detail, effective communication, and ability to juggle multiple tasks. Some vacancies may require special background checks and may not offer telework; exact hours and site