Program Assistant: Administrative & Office Operations

Transportation Security Careers; York (AL); On-site; USD 30,000 - 50,000; Full time

Benefits offered by this job

Federal benefits

Job summary

Transportation Security Administration in York, AL seeks Program Assistants to provide administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail and the ability to handle multiple assignments in a busy office.

Responsibilities include coordinating daily office activities, preparing reports, maintaining electronic files, and assisting with payroll, finance, HR, and other program areas as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and systems.
• Monitor program metrics and identify discrepancies.
• Support payroll, timekeeping, finance, HR, or scheduling functions.
• Make recommendations based on administrative findings or reports.
• Use office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, manage calendars, and track deadlines or action items.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in York, AL seeks Program Assistants to provide administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail and the ability to handle multiple assignments in a busy office.

Responsibilities include coordinating daily office activities, preparing reports, maintaining electronic files, and assisting with payroll, finance, HR, and other program areas as needed.