Federal TSA Admin & Operations Specialist

Transportation Security Careers; Elgin (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) seeks a Program Assistant in Elgin, OK to support managers and staff with administrative coordination, data tracking, scheduling, and records management in a busy office environment.

The role emphasizes accuracy, multi-tasking, and clear communication while coordinating daily activities and ensuring timely completion of tasks across finance, HR, scheduling, and operational areas.

Qualifications

• Specialized office support experience in a busy environment.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, and records.
• Experience researching information in files and databases.
• Experience monitoring program metrics and discrepancies.
• Experience supporting payroll, timekeeping, finance, HR, or scheduling.
• Experience making recommendations from administrative findings.
• Experience using office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or actions.
• Assist with finance, HR, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization and detail

Written and verbal communication

Data entry and analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) seeks a Program Assistant in Elgin, OK to support managers and staff with administrative coordination, data tracking, scheduling, and records management in a busy office environment.

The role emphasizes accuracy, multi-tasking, and clear communication while coordinating daily activities and ensuring timely completion of tasks across finance, HR, scheduling, and operational areas.