Program Assistant: Administrative & Data Support

TSA Hiring Service; Jenkins (KY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security in Jenkins, KY seeks a Program Assistant to provide administrative and program support to TSA managers and staff, coordinate daily office activities, and organize program information. The role involves maintaining records, preparing reports, and handling internal communications.

Responsibilities include scheduling, calendar management, and tracking deadlines; assisting with payroll, HR, finance, or other areas; and ensuring

Qualifications

• Specialized experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & detail

Written & verbal communication

Data entry & basic analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration, Department of Homeland Security in Jenkins, KY seeks a Program Assistant to provide administrative and program support to TSA managers and staff, coordinate daily office activities, and organize program information. The role involves maintaining records, preparing reports, and handling internal communications.

Responsibilities include scheduling, calendar management, and tracking deadlines; assisting with payroll, HR, finance, or other areas; and ensuring