Program Assistant: Administrative & Data Coordination

Travel Security Careers; Massachusetts; On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) program assistants provide administrative support to managers and staff, coordinating daily activities and keeping records accurate. They help with scheduling, data tracking, payroll and other program needs, ensuring tasks stay on schedule and information remains organized.

Role emphasizes attention to detail, clear communication, and ability to manage multiple assignments across different teams, with opportunities in finance, HR, scheduling, or other

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, records, or performance information.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and standard office software.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written and verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Deadline management

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) program assistants provide administrative support to managers and staff, coordinating daily activities and keeping records accurate. They help with scheduling, data tracking, payroll and other program needs, ensuring tasks stay on schedule and information remains organized.

Role emphasizes attention to detail, clear communication, and ability to manage multiple assignments across different teams, with opportunities in finance, HR, scheduling, or other