Program Assistant: Administrative & Data Coordination (Rosemead, CA)

Travel Security Careers; Rosemead (CA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Rosemead, CA is seeking a Program Assistant to provide administrative and program support across offices and teams. You will help coordinate daily activities, maintain records, prepare reports, and assist with payroll, scheduling, and communications.

The role requires strong organization, attention to detail, and the ability to manage multiple tasks while ensuring accuracy and compliance with procedures.

Qualifications

• Specialized experience in admin or program support.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and discrepancies.
• Payroll, timekeeping, finance, HR, or scheduling support.
• Using office software to organize information.
• Making recommendations based on administrative findings.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Schedule meetings, maintain calendars, and track deadlines.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

MS Office

Record management

Calendar coordination

Customer service

Discretion

Job description

Transportation Security Administration in Rosemead, CA is seeking a Program Assistant to provide administrative and program support across offices and teams. You will help coordinate daily activities, maintain records, prepare reports, and assist with payroll, scheduling, and communications.

The role requires strong organization, attention to detail, and the ability to manage multiple tasks while ensuring accuracy and compliance with procedures.