Program Assistant: Admin & Ops Support (Rosemont)

Transportation Security Careers; Rosemont (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Rosemont, NJ seeks a Program Assistant to support managers and staff with administrative coordination and data tracking. This role requires attention to detail, strong communication, and the ability to manage multiple assignments in a fast-paced office environment.

You will handle scheduling, records, payroll support, and collaboration across finance, HR, and other program areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines and respond to time-sensitive requests.
• Strong organizational skills and attention to detail.
• Experience with records, spreadsheets, or reports.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, calendars, and track deadlines.
• Assist with finance, human resources, scheduling, payroll, or other areas.
• Monitor program metrics and identify incomplete information.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Data entry

Time management

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Rosemont, NJ seeks a Program Assistant to support managers and staff with administrative coordination and data tracking. This role requires attention to detail, strong communication, and the ability to manage multiple assignments in a fast-paced office environment.

You will handle scheduling, records, payroll support, and collaboration across finance, HR, and other program areas.