Program Operations Assistant: Admin, Payroll & Scheduling

TSA Hiring Service; Woodburn (OR); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Woodburn, OR is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and effective communication across teams to keep operations running smoothly.

You will assist with multiple program areas, help maintain electronic records and prepare reports, and coordinate calendars and deadlines while handling various

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, records, or performance information.
• Proficiency with spreadsheets, reports, and basic data analysis.
• Strong written and verbal communication and attention to detail.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, policies, and electronic systems.
• Support implementation of new office procedures.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization

Data entry

Communication

Records management

Calendar management

Time management

Tools

Microsoft Office

Job description

Transportation Security Administration in Woodburn, OR is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes accuracy, attention to detail, and effective communication across teams to keep operations running smoothly.

You will assist with multiple program areas, help maintain electronic records and prepare reports, and coordinate calendars and deadlines while handling various