Program Assistant — Administrative & Data Coordination

TSA Hiring Service; Indianola (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Indianola, IA is seeking Program Assistant to help keep offices and airport field operations organized, accurate, and running smoothly. Responsibilities include coordinating daily office activities, tracking program metrics, maintaining records, and preparing reports.

The role supports various areas like finance, HR, scheduling, payroll, and other administrative functions, with an emphasis on accuracy and timely communication across teams.

Qualifications

• Specialized experience in administrative or program support.
• Experience tracking deadlines, records, and performance information.
• Ability to use office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Records & document management

Calendar & deadline coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Indianola, IA is seeking Program Assistant to help keep offices and airport field operations organized, accurate, and running smoothly. Responsibilities include coordinating daily office activities, tracking program metrics, maintaining records, and preparing reports.

The role supports various areas like finance, HR, scheduling, payroll, and other administrative functions, with an emphasis on accuracy and timely communication across teams.