Administrative & Operations Program Assistant (Federal)

Transportation Security Careers; Indianola (WA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration (TSA) in Indianola, WA is seeking a Program Assistant to provide administrative support to managers and staff. The role involves coordinating daily activities, tracking program data, maintaining records, and preparing reports and communications.

Responsibilities include scheduling, calendar management, and assisting with payroll, HR, and other program areas as needed. A detail-oriented approach and strong written/verbal communication are essential.

Qualifications

• Providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Indianola, WA is seeking a Program Assistant to provide administrative support to managers and staff. The role involves coordinating daily activities, tracking program data, maintaining records, and preparing reports and communications.

Responsibilities include scheduling, calendar management, and assisting with payroll, HR, and other program areas as needed. A detail-oriented approach and strong written/verbal communication are essential.